Council Committee Meeting(s)
Meeting Location: City Hall - Council Chambers, 2nd Floor (Courtroom I)
Time: The first meeting is generally scheduled to begin at 6:30 pm
Finance Committee -- 6:30 PM
20231204 FINANCE COMMITTEE AGENDA.pdf
Call to Order/Roll Call -- Mr. Schaber (chair), Mr. Rollins, Mr. Gerritsen
Minutes
- 20230821 FINANCE COMMITTEE MINUTES.pdf
- 20230905
- 20230918
- 20231002
- 20231106
- 20231120
Old Business
Item 1. Bank Reconciliation Project (Auditor Meginness)
- Status of reports matching (New World)
- 2023.10 RECONCILIATION.pdf
Item 2. 2021 and 2022 Audit (Auditor Meginness) --> S&P Credit Watch
- Documentation:
- Clark, Schaefer & Hackett -- prepare Annual Comprehensive Financial Report for 2022 (due in 2023), 2023, & 2024
- Charles Harris & Associates Inc -- prepare GAAP conversion for FY2021 (due in 2022)
Item 3. IRS Penalty and Appeal Update (Auditor Meginness)
- Status of known IRS penalties and appeals (as known by Council):
- 941 LANDON ADMINISTRATION 4Q 2020 ($70,845.49) 1Q 2021 ($16,060.35) PENALTY APPEALS: UPDATE EXPECTED 10/02, FULL RESOLUTION 11/30 (LAST VERIFIED 08/22/2023 BY PUBLIC RECORDS RELEASE)
- 941 LANDON ADMINISTRATION 3Q 2020 $66,217.34 -- CLOSED -- ENTIRELY ABATED (Vorys)
- $66,217.34 REFUNDED (VERIFIED)
- 941 LANDON ADMINISTRATION 2Q 2021 – DISCOVERED BY 10/2023 PUBLIC RECORDS RELEASE, PENDING ADDITIONAL INFORMATION (REFUNDED)
- 941 MEGINNESS ADMINISTRATION 1Q 2022, 1Q 2023, 4Q 2022 PENALTIES -- 70,083.62 -- UNPAID
- ORDINANCE PENDING IN NEW BUSINESS
- DISCOVERED BY 10/2023 PUBLIC RECORDS RELEASE
- MEETING 12/07/2023 WITH FIELD REVENUE OFFICE
- 941 MEGINNESS ADMINISTRATION 4Q 2021 PENALTY $13,444.37 -- PAID BY CARR CIV CREDIT (02/27/2023) (RECOVERABLE)
- DISCOVERED BY 10/2023 PUBLIC RECORDS RELEASE
- NO ABATEMENT ACTION
- CIV W-2 CARR ADMINISTRATION -- 2018 PENALTY $22,500 -- CLOSED -- ENTIRELY ABATED
- 20230227 CP138 TAX PERIOD 20181231 CIVIL PENALTY OVERPAYMENT 22500 APPLIED TO OTHER TAXES REFUND 9055.pdf
- $9,055.68 REFUNDED/$13,444.37 APPLIED TO 4Q 2021 941 PENALTY
- CIV 1095 LANDON ADMINISTRATION -- 2020 PENALTY $196,972.39 -- UNPAID
- PENDING WITH COUNCIL: ORDINANCE 2023-086.pdf
- MEETING 12/07/2023 WITH FIELD REVENUE OFFICE
- ORDINANCE REQUESTING ADDITIONAL FUNDS FOR LEGAL FEES FOR ABATEMENT ASSISTANCE (Item 5)
- CIV 1095 MEGINNISS ADMINISTRATION -- 2021 EXPECTED PENALTY
- 20230814 TAX YEAR 2021 LTR5699 ALE FAIL TO FILE 1094 1095C REQUESTING RESPONSE.pdf -- RESPONSE DUE FROM CITY IN 30 DAYS
- 20231009 LTR 5699 TAX YEAR 2021 NO RESPONSE TO 5699 MISSING 1094 1095C SEND 20230814 RESPONSE DUE 30 DAYS.pdf -- RESPONSE DUE FROM CITY IN 30 DAYS
- DISCOVERED BY 10/2023 PUBLIC RECORDS RELEASE
- EXCISE TAX IRS ISSUE -- no known liability
- 11/16/2023 EMAIL UPDATE FROM AUDITOR
-
-
Item 4. Auditor of State Update (Auditor Meginness)
Item 5. ORDINANCE 2023-087.pdf: ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS IN THE PROFESSIONAL SERVICES OF THE AUDITOR’S OFFICE (GENERAL FUND) TO EXPAND THE SCOPE WITH VORYS LEGAL COUNSEL TO PURSUE AN APPEAL OF IRS PENALTIES FOR THE YEAR ENDING DECEMBER 32, 2023. (Auditor) ($20,000 Request for Vorys Legal Counsel for representation on 1095 penalty from tax year 2020/Landon administration)
- Documentation
- 20220809 Vorys Legal Counsel Documentation.pdf
- (3rd review)
Item 6. ORDINANCE 2023-088.pdf: ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS IN THE PROFESSIONAL SERVICES OF THE AUDITOR’S OFFICE (GENERAL FUND) FOR THE YEAR ENDING DECEMBER 31, 2023. (Auditor) ($38,000 Request for Veritas for additional professional services to reconcile)
- 20231106 City of Marion Nov 6 2023 Veritas update .pdf
- Payment Register - Tyler Tech.pdf
- Payment Register - Veritas.pdf
- City of Marion update at 11272023.pdf (Update from Veritas)
Item 7. ORDINANCE 2023-083.pdf: ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS TO COVER EMPLOYEE BENEFITS FOR THE YEAR ENDING DECEMBER 31, 2023 (Auditor) (returned to committee by council at 2nd reading)
Item 8. ORDINANCE 2023-084.pdf: ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO COVER CURRENT AND NEEDED EXPENSES FOR THE YEAR ENDING DECEMBER 31, 2023 (Auditor) (returned to committee by council at 2nd reading)
Item 9. ORDINANCE 2023-085.pdf: ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS TO COVER WAGES AND SALARIES FOR THE YEAR ENDING DECEMBER 31, 2023 (Auditor) (returned to committee by council at 2nd reading, previously 2-1)
Item 10. ORDINANCE 2024-001.pdf: ORDINANCE MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF MARION, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2024 (Auditor) (2024 Budget -- no update provided)
Budget Worksheet with 2023 actual.pdfBudget Worksheet 2024.pdf- Budget Worksheet with 2023 actual revised 20231204.pdf )(updated 12/04/2023 PM)
- UPDATE ON MEETING WITH JUDGE BALLINGER -- MATT POLLOCK
New Business
Item 1. ORDINANCE 2023-099.pdf: ORDINANCE AUTHORIZING AND DIRECTING THE AUDITOR TO PAY THE INTERNAL REVENUE SERVICE (IRS) PENALTIES, APPROPRIATING THE NECESSARY FUNDS, AND DECLARING AN EMERGENCY (Auditor) (70,083.62 Request for IRS 941 penalties)
- DOCUMENTATION:
- 202310 RATLIFF PUBLIC RECORDS RELEASE 20230724 IRS NOTICE RE 941 TAX PERIOD 20220331 INVOICE 59560 PENALTY INCREASE.pdf (1Q 2022)
- 202310 RATLIFF PUBLIC RECORDS RELEASE 20230331 IRS NOTCE RE 941 TAX PERIOD 20230331 INVOICE 2207.pdf (1Q 2023)
- 202310 RATLIFF PUBLIC RECORDS RELEASE 20230410 IRS NOTICE RE 941 TAX PERIOD 20221231 INVOICE 6278.pdf (4Q 2022)
Matters Not on the Agenda
Reports
- 2023.10 BUDGET PERFORMANCE REPORT.pdf
- 2023.10 CREDIT CART REPORT.pdf
- 2023.10 RECONCILIATION.pdf
- Management Letter (2020)
- REPORTS -- AUDITOR -- RECONCILIATION (Reference: Historic File)
Adjourn
Legislation and Codes -- 6:35 PM
20231204 LEGISLATION AND CODES COMMITTEE AGENDA.pdf
Call to Order/Roll Call -- Mr. Gerritsen (chair), Mr. Rollins, Mr. Schaber
Minutes --
Old Business
Item 1. Liquor License Annual Renewals
- Notice to Legislative Authority Permit Objections for 2024 Liquor License Renewals.pdf
- CALL REPORTS REQUESTED 12/04/2023(IN ALPHABETICAL ORDER):
New Business
Matters not on the Agenda
Reports
Adjourn
Municipal Services, Parks and Recreation -- 6:45 PM
Minutes
- 20221107 MUNICIPAL PARKS AND RECREATION MINUTES.pdf
- 20221121 MUNICIPAL PARKS AND RECREATION MINUTES.pdf
Old Business
New Business
Item 1. ORDINANCE 2023-100.pdf: ORDINANCE AMENDING ORDINANCE 1969-29, COMMONLY KNOWN AS THE YARGER REPORT, BY CREATING A NEW POSITION IDENTIFIED AS THE Director of Budget Management, ESTABLISHING SALARY AND BENEFITS FOR SAID POSITION, AND DECLARING AN EMERGENCY
- submitted by Mayor-elect Collins
- documentation provided, but still being processed into ordinance form by clerk
Item 2. ORDINANCE 2023-101.pdf: ORDINANCE AMENDING ORDINANCE 1969-29, COMMONLY KNOWN AS THE YARGER REPORT, BY CREATING A NEW POSITION IDENTIFIED AS THE Director of Planning and Special Projects, ESTABLISHING SALARY AND BENEFITS FOR SAID POSITION, AND DECLARING AN EMERGENCY
Matters not on the Agenda
Reports
Adjourn
Traffic Commission -- 6:50 PM
Minutes -- UNAVAILABLE
Old Business
1. Kensington Place Study – (Recommendation- Stop Sign Placement at Kensignton and Church Street)
- Kensington Place and Indian Ave – (Two Lanes Studied) The study showed a 10 MPH variance and an 85 percentile of speed at 35 MPH; the average operating speed. Enforcement Tolerance is Medium. Design Speed is above 25 MPH as well. A stop sign is not warranted at this location.
- Kensington Place and Church Street – The study showed a 10 MPH variance and an 85 percentile of speed at 35 MPH. Enforcement Tolerance is High. Design speed is above 25 MPH as well. After connecting with the Safety Director this has been an area of speeding for enforcement watch for some time. A stop sign could be placed here.
2. Wilson Ave & Lincoln Ave (Recommendation- No Stop Sign Be Placed)
Two studies were completed. Both yielded an 85 percentile of speed at 27 mph. The Enforcement Rating at both study locations is low. Design speed is above 25 MPH as well.
New Business
Matters not on the Agenda
Reports
Adjourn
Committee Assignments for 2022-2023
The first name shall be the chairman of the committee. The second name shall be the vice chairman. The third name shall be a member of the committee. An updated contact list is included with every agenda.
- 20230814 FINANCE COMMITTEE MINUTES.pdf
- 20230905 FINANCE COMMITTEE MINUTES.pdf
- 20230918
Airport, Lands & Buildings -- Mike Neff (chair), Mike Thomas (vice chair), Karen Fosnaugh
- 20230501
- 20230605
- 20230918
Municipal Services, Parks & Recreation -- Mike Thomas (chair), Karen Fosnaugh (vice chair), Mike Neff
- 20221107 MUNICIPAL PARKS AND RECREATION MINUTES.pdf
- 20221121 MUNICIPAL PARKS AND RECREATION MINUTES.pdf
- Marion City/Marion County Regional Planning Link
- Regional Planning Commission Meetings are held 7PM located in the Prospect Room, lower level of Marion County Building on 4th Wednesday of the month, except November and December meetings are combined due to holiday season and held on 2nd Wednesday of December.
Zoning and Annexation -- Karen Fosnaugh (chair), Matt Pollock (vice chair), Aaron Rollins
- 20230807
- 20230417 SELECT COMMITTEE -- CITY CHARTER -- MINUTES.pdf
- 20230605 SELECT COMMITTEE -- CITY CHARTER -- MINUTES.pdf
Commissions:
Traffic Commission
- 20230905 TRAFFIC COMMISSION MINUTES.pdf
Council Representation on Other Boards/Committees:
CANDO Board -- Jeff Gerritsen
Downtown Marion Inc. -- Ayers Ratliff
Airport Commission -- Mike Neff
