Council Committee Meeting(s)
MPD Swearing in at 6 PM in the Police Department (basement classroom)
Meeting Location: Council Chambers (Courtroom I - City Hall, 2nd Floor)
Time: 6:30 pm
Front Doors Open at 5:30 due to MPD swearing in
General operating procedures:
- Courtroom Decorum: Eating and/or drinking and the use of tobacco products are prohibited in the courtrooms, irrespective of whether court is in session.
- Verbal conversations are prohibited in the courtrooms at all times when council or court is in session.
- When any member is about to address Council, he/she shall respectfully address himself/herself to the Presiding Officer and, when recognized by the chair, confine himself/herself to the question under debate, avoid personalities and refrain from impugning the motives of any other member's argument or vote.
- All public meetings are recorded.
*FINANCE COMMITTEE-- 6:30 PM
20240205 FINANCE COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Rollins, Laing, Pollock
SUMMARY OF PROCEEDINGS
- upload pending
OLD BUSINESS
Item 1. Bank Reconciliation Project (Auditor Meginness)
Item 2. 2021 and 2022 and 2023 Audit (Auditor Meginness) --> S&P Credit Watch
Item 3. IRS Penalty and Appeal Update (Auditor Meginness)
- Status of known IRS penalties and appeals
- Spreadsheet requested by Ms. Laing
- Landon 941 penalties -- email from attorney regarding abatement 12/04; pending IRS documentation.
Item 4. Auditor of State Project Update (Auditor Meginness)
Item 5. ORDINANCE 2023-088 REVISED 2024.pdf: ORDINANCE REQUESTING ADDITIONAL APPROPRIATIONS IN THE PROFESSIONAL SERVICES OF THE AUDITOR’S OFFICE (GENERAL FUND) FOR THE YEAR ENDING DECEMBER 31, 2024.(Auditor) ($38,000 Request for Veritas for additional professional services to reconcile)
- 20231106 City of Marion Nov 6 2023 Veritas update .pdf
- City of Marion update at 11272023
- City of Marion - Reconciliation Project Update 01122023.pdf
- Payment Register - Veritas
- ORDINANCE 2023-019.pdf
- ORDINANCE 2023-008.pdf (reflects carry-over from 2022-095)
- ORDINANCE 2022-095.pdf
Item 6. Budget
- ORDINANCE 2024-001.pdf
- 2023 Carryover Amounts.pdf
- Correspondence: 2024 City Budget Order.pdf
- 2024.01 BUDGET PERFORMANCE REPORT.pdf
- 2024 Revenue Estimate.pdf
Item 7. Cash Flow Status
- TIB Meeting Needed?
- Rollins Bonding -- Member of TIB -- status
Item 8. APPROPRIATION NEEDED? -- 3Q 2023 941 PENALTIES
- 20231211 NOTICE CP134B PENALTIES 6629.pdf
- No legislation received -- 20231214 FW_ 2023 3Q 941 Penalty .msg
- 20231213 CHECK WRITE PACKET PROVIDED BY AUDITOR'S OFFICE 2022Q1 2022A4 2023Q1 2023Q3.pdf
Item 9. 20231218 IRS LETTER 5699 PENALTY FAILURE TO FILE 1095 .pdf -- expected ordinance to appropriate funds for 2021 1095 failure to file -- $225,960.00
- No legislation received -- expected first week of January per M. Watts
- Notified by Auditor Meginness that it was "off the table" -- pending verification
- 20240129 INFORMATION RETURN CLOSING LETTER 1095 TAX YEAR 2021.pdf
NEW BUSINESS
Item 1. ORDINANCE 2024-006.pdf: ORDINANCE MAKING AN ADDITIONAL APPROPRIATION IN CAPITAL EQUIPMENT FUND FOR THE YEAR ENDING DECEMBER 31, 2024 (Deem)
Item 2. ORDINANCE 2024-007.pdf: ORDINANCE MAKING AN APPROPRIATION TO THE BUDGET OF THE POLICE DEPARTMENT (McDonald)
- may need enacting clause added
Item 3. ORDINANCE 2024-010.pdf: ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO COVER CURRENT AND NEEDED EXPENSES FOR THE YEAR ENDING DECEMBER 31, 2024, AND DECLARING AN EMERGENCY (Auditor)
Item 4. ORDINANCE 2024-011.pdf: ORDINANCE MAKING APPROPRIATIONS IN THE BELOW LISTED LINE ITEMS FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor)
Item 5. ORDINANCE 2024-012.pdf: ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO COVER CURRENT AND NEEDED EXPENSES FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor)
MATTERS NOT ON THE AGENDA
REPORTS
- 2024.01 BUDGET PERFORMANCE REPORT.pdf
- 2023.12 BUDGET PERFORMANCE REPORT REVISED 20240205.pdf
- 2023.12 CREDIT CARD REPORT.pdf (no hard copies provided to council)
- 2024.01 CREDIT CARD REPORT.pdf
- 2023.12 RECONCILIATION.pdf
- Management Letter (2020)
- REPORTS -- AUDITOR -- RECONCILIATION (Reference: Historic File)
OTHER MATTERS
ADJOURN
*JOBS AND ECONOMIC DEVELOPMENT COMMITTEE -- 6:45 PM
20240205 JOBS AND ECONOMIC DEVELOPMENT AGENDA.pdf
CALL TO ORDER/Roll Call – Pollock, Prater, Vacant
SUMMARY OF PROCEEDINGS
- PENDING UPLOAD
OLD BUSINESS
Item 1. ORDINANCE 2024-008.pdf: ORDINANCE RE-DECLARING THE CITY OF MARION’S SUPPORT FOR CAN DO! IN ORDER TO CONTINUE THE ECONOMIC PROSPERITY OF THE GREATER MARION AREA, AND DECLARING AN EMERGENCY
- Marion City Council Economy and Jobs Committee 20230116.pdf
- PCW Community Report - Marion County.pdf
- 2022 CAN DO 990.pdf
- Marion CAN DO Annual Report 2022.pdf
- Previous year report: 20230117 CANDO Annual Report to City Council's Jobs and Economy Committee.pdf
Item 2. ORDINANCE 2024-009.pdf: ORDINANCE RE-DECLARING THE CITY OF MARION’S SUPPORT FOR DOWNTOWN MARION, INC., INCLUDING BUT NOT LIMITED TO FINANCIAL SUPPORT IN ORDER TO CONTINUE THE COMMUNITY’S EFFORTS TO REVITALIZE THE DOWNTOWN AREA, AND DECLARING AN EMERGENCY
- DMI 2023 year end PP final.pdf
- Downtown Marion 2022 990-EZ.pdf
- Downtown Board Members List 2023.pdf
- Previous year report: DMI 2022 in review final.pdf
NEW BUSINESS
Item 1. Wallick Properties
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
*LEGISLATION AND CODES COMMITTEE -- 6:50 PM
20240205 LEGISLATION AND CODES COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Neff, Smith, Rollins
SUMMARY OF PROCEEDINGS
- 20230918 LEGISLATION AND CODES COMMITTEE MINUTES.pdf
- 20231106 LEGISLATION AND CODES COMMITTEE MINUTES.pdf
- 20231204 LEGISLATION AND CODES COMMITTEE MINUTES.pdf
- 20240116 LEGISLATION AND CODES COMMITTEE MINUTES.pdf
OLD BUSINESS
Item 1. NOTICE TO LOCAL LEGISLATIVE AUTHORITY (LIQUOR LICENSES)
Item 2. ORDINANCE 2024-005 CHARTER INITIATIVE.pdf: AN ORDINANCE TO PLACE ON THE BALLOT IN NOVEMBER OF XXX THE QUESTION OF CHOOSING A COMMISSION TO FRAME A CHARTER FOR THE CITY OF MARION AND ESTABLISHING THE REQUIREMENTS FOR THE ELECTION OF MEMBERS OF THE CHARTER COMMISSION OF THE CITY OF MARION AND DECLARING AN EMERGENCY
NEW BUSINESS
Item 1. NOTICE TO LOCAL LEGISLATIVE AUTHORITY (LIQUOR LICENSES)
Item 2. IMPLEMENTATION OF ORDINANCE 2023-029.pdf: ORDINANCE AMENDING CHAPTER 149.081 CREDIT FOR TAX PAID TO OTHER MUNICIPALITIES
- ORDINANCE 2024-013.pdf: ORDINANCE CLARIFYING COUNCIL’S INTENT IN REGARD TO PREVIOUSLY ADOPTED ORDINANCE 2023-029 WHICH AMENDED CHAPTER 194.081 CREDIT FOR TAX PAID TO OTHER MUNICIPALITIES (Russell)
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
*MUNICIPAL PARKS AND RECREATION COMMITTEE -- 7:00 PM
20240205 MUNICIPAL SERVICES COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Smith, Barr, Laing
SUMMARY OF PROCEEDINGS
- 20231204 -- PENDING UPLOAD
OLD BUSINESS
NEW BUSINESS
Item 1. Discussion of the removal of community gardens at Sawyer Ludwig Park at the request of Mr. Rollins
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
