Council Committee Meeting(s)

Event Date: 
Mon, 05/06/2024 - 6:30pm

Meeting Location:  City Hall - Council Chambers, 2nd Floor (Courtroom I)

Time:  The first meeting is generally scheduled to begin at 6:30 pm

*Legislation and Codes Committee -- 6:30 PM

20240506 LEGISLATION AND CODES COMMITTEE AGENDA.pdf

CALL TO ORDER/Roll Call – Neff, Smith, Schaber

SUMMARY OF PROCEEDINGS

OLD BUSINESS

NEW BUSINESS

1.  Notice to Legislative Authority -- 575 N Main St LLC DBA Main St Drive Thru 575 N Main Street -- TRFO

2.  Notice to Legislative Authority -- Busy Main Inc DBA Busy Convenience Store -- TRFO

3.  Notice to Legislative Authority -- Marion Mart Inc DBA Woody Drive Thru -- TRFO

20240506 NOTICES TO LEGISLATIVE AUTHORITY.pdf

MATTERS NOT ON THE AGENDA

OTHER MATTERS

REPORTS 

ADJOURN

*Zoning Committee -- 6:35 PM

20240506 ZONING AND ANNEXATION COMMITTEE AGENDA.pdf

CALL TO ORDER/Roll Call – Prater, Rollins, Schaber

SUMMARY OF PROCEEDINGS

OLD BUSINESS

Item 1.  Recreational Use Marijuana (Collins)

NEW BUSINESS

MATTERS NOT ON THE AGENDA

OTHER MATTERS

REPORTS 

ADJOURN

Finance Committee -- 6:45 PM 

20240506 FINANCE COMMITTEE AGENDA.pdf

CALL TO ORDER/Roll Call – Laing, Ratliff, Rollins

SUMMARY OF PROCEEDINGS

OLD BUSINESS

Item 1.   Update:  Auditor of State Project  and Bank Reconciliation Project -- 2021, 2022, 2023, and 2024 -- Veritas (Auditor Meginness)

Item 2.  Audits -- 2021, 2022, and 2023 (Auditor Meginness) --> S&P Credit Watch/Bond Rating

Item 3.  IRS Penalties and Appeals (Auditor Meginness)

Item 4.  ORDINANCE 2024-049.pdf:   ORDINANCE MAKING APPROPRIATIONS IN THE BELOW LISTED LINE ITEMS FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor)

(Note:  Combined Auditor of State and Bank Reconciliation Project into one item, Removed Budget item as there is an ordinance in New Business regarding the budget, Removed TIB/Liquidity Update per Russell request at 04/15/2024 meeting)

NEW BUSINESS

Item 1.  ORDINANCE 2024-058.pdf:  ORDINANCE AUTHORIZING THE SERVICE DIRECTOR TO ENTER INTO CONTRACT WITH FYDA FREIGHTLINER FOR THE PURCHASE OF A DUMP TRUCK WITH PLOW FOR THE STREETS DEPARTMENT AND WITH FREIGHTLINER FOR THE CHASSIS AND BODY AND APPROPRIATING THE NECESSARY FUNDS (Kurz)

Item 2.  ORDINANCE 2024-059.pdf:  ORDINANCE AUTHORIZING THE AUDITOR TO ENTER INTO AN AGREEMENT WITH VERITAS SOLUTIONS GROUP TO PERFORM THE 2022 BANK RECONCILIATIONS (Auditor)

Item 3.  ORDINANCE 2024-060.pdf:  ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO COVER THE PURCHASE OF CAPITAL EQUIPMENT FOR THE WASTE WATER TREATMENT PLANT FOR THE YEAR ENDING DECEMBER 31, 2024 AND DECLARING AN EMERGENCY (Courtright)

Item 4.  ORDINANCE 2024-063 .pdf:  ORDINANCE AUTHORIZING THE AUDITOR TO ENTER INTO AN AGREEMENT WITH VERITAS SOLUTIONS GROUP TO PERFORM THE 2023 BANK RECONCILIATIONS, AND APPROPRIATE THE NECESSARY FUNDS (Auditor)

Item 5.  ORDINANCE 2024-064.pdf:  ORDINANCE AUTHORIZING THE AUDITOR TO ENTER INTO AN AGREEMENT WITH VERITAS SOLUTIONS GROUP TO PERFORM AN ANALYSIS OF THE CITY’S UTILITY BILLING PROCESSES, AND APPROPRIATE THE NECESSARY FUNDS (Auditor)

Item 6.  ORDINANCE 2024-065.pdf:  ORDINANCE PROVIDING FOR THE REVISED 2024 BUDGET, AMENDING ORDINANCES 2024-001, ORDINANCE 2024-057, AND ORDINACE 2024-45, MAKING NECESSARY ADJUSTMENTS AND APPROPRIATIONS FOR THE GENERAL FUND TO COVER THE YEAR ENDING DECEMBER 31, 2024 (Courtright)

Item 6.  Fire Damaged Structures Appropriation, to bring appropriation up to liability of funds held

Item 8.  Additional Contract CarryOver Ordinance, if needed

MATTERS NOT ON THE AGENDA

Item 1.  ORDINANCE 2024-066.pdf:  ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO COVER EXPENSES FOR YEAR ENDING DECEMBER 31, 2024 (Auditor) -- PROVIDED 05/06/2024 AT 5:39 PM

OTHER MATTERS

REPORTS 

ADJOURN

 

*Streets and Sewers -- 7:00 PM

20240506 STREETS AND SEWERS AGENDA.pdf

CALL TO ORDER/Roll Call – Barr, Smith, Pollock

SUMMARY OF PROCEEDINGS

OLD BUSINESS

NEW BUSINESS

Item 1.  ORDINANCE 2024-061.pdf:  ORDINANCE AUTHORIZING AND DIRECTING THE ENGINEER’S OFFICE TO PREPARE PLANS AND SPECIFICATIONS, ADVERTISE FOR BIDS WHEN REQUIRED, AND ENTER INTO CONTRACTS WITH THE LOWEST AND MOST RESPONSIVE BIDDER FOR THE HOLLAND ROAD COMBINED SEWER REHABILITATION PROJECT 21-12S FOR THE CITY OF MARION, OHIO, APPROPRIATING THE NECESSARY FUNDS, AND DECLARING AN EMERGENCY. (Bishop)

Item 2.  ORDINANCE 2024-062.pdf:  ORDINANCE AUTHORIZING AND DIRECTING THE DIRECTOR OF PUBLIC SERVICE TO PREPARE PLANS AND SPECIFICATIONS, ADVERTISE FOR BIDS AND ENTER INTO ALL NECESSARY CONTRACTS FOR THE 2024 STREET RESURFACING PROJECT 24-1R, IN THE CITY OF MARION, OHIO, AND DECLARING AN EMERGENCY. (Bishop)

MATTERS NOT ON THE AGENDA

OTHER MATTERS

REPORTS 

ADJOURN

*Traffic Commission -- 7:05 PM

20240506 TRAFFIC COMMISSION AGENDA.pdf

'CALL TO ORDER/Roll Call – Members of Streets and Sewers Committee (3), Administration -- Safety/Service Director, City Engineer, Chief of Police, Law Director

ELECTION OF OFFICERS

SUMMARY OF PROCEEDINGS

OLD BUSINESS

NEW BUSINESS

Item 1.  Discussion Only -- Stop Signs on E. Church St. and removal of speed bumps (Collins)

MATTERS NOT ON THE AGENDA

OTHER MATTERS

REPORTS 

ADJOURN

Committee Assignments for 2024-2025

The first name shall be the chairman of the committee. The second name shall be the vice chairman. The third name shall be a member of the committee.  An updated contact list is included with every agenda.

Finance -- 
  • 20230814 FINANCE COMMITTEE MINUTES.pdf
  • 20230905 FINANCE COMMITTEE MINUTES.pdf
  • 20230918

Airport, Lands & Buildings -- 

 
Jobs and Economic Development -- 
 
Legislation, Codes & Regulations -- 

Municipal Services, Parks & Recreation --  

 
Public Utilities -- 
 
Regional Planning -- 
  • Marion City/Marion County Regional Planning Link
  • Regional Planning Commission Meetings are held 7PM located in the Prospect Room, lower level of Marion County Building on 4th Wednesday of the month, except November and December meetings are combined due to holiday season and held on 2nd Wednesday of December. 
 
Streets and Sewers -- 

Zoning and Annexation -- 

  • 20240506 ZONING AND ANNEXATION COMMITTEE MINUTES. pdf

Commissions:

Traffic Commission

Members of the Streets and Sewers Committee:  
Safety/Service Director:  Director Robbins or Director Bodine
City Engineer:  Vacant
Chief of Police:  Chief McDonald
Law Director:  Law Director Russell 

 Other Boards/Committees:

CANDO Board --

Downtown Marion Inc. -- 

Airport Commission -- Ms. Laing

Calendar: 
City Council Meetings