Meeting Location:  City Hall - Council Chambers, 2nd Floor (Courtroom I)

Time:  The first meeting is generally scheduled to begin at 6:30 pm

Finance Committee-- Ms. Laing, chair -- 

20240715 FINANCE COMMITTEE AGENDA.pdf

CALL TO ORDER/Roll Call – Laing, Ratliff, Rollins

SUMMARY OF PROCEEDINGS

• 20230821 FINANCE COMMITTEE MINUTES.pdf
• 20230905 FINANCE COMMITTEE MINUTES.pdf
• 20230918 FINANCE COMMITTEE MINUTES.pdf
• 20231002 FINANCE COMMITTEE MINUTES.pdf
• 20231025 FINANCE COMMITTEE MINUTES.pdf
• 20231106 FINANCE COMMITTEE MINUTES.pdf
• 20231120 FINANCE COMMITTEE MINUTES.pdf
• 20231204 FINANCE COMMITTEE MINUTES.pdf
• 20240116 FINANCE COMMITTEE MINUTES.pdf
• 20240205 FINANCE COMMITTEE MINUTES.pdf
• 20240220 FINANCE COMMITTEE MINUTES.pdf
• 20240506 FINANCE COMMITTEE MINUTES.pdf
• 20240520 FINANCE COMMITTEE MINUTES REVISED TO INCLUDE DETAILS.pdf

​OLD BUSINESS

Item 1.   Update:  Auditor of State Project  and Bank Reconciliation Project -- 2022, 2023, and 2024 -- Veritas (Auditor Meginness)

• Status of Contracts -- 2022 and 2023 (Veritas)
• Status of Contract -- Utility Billing (Veritas)

Item 2.  Audits -- 2021, 2022, and 2023 (Auditor Meginness) --> S&P Credit Watch/Bond Rating

• Status of Charles Harris -- 2021 Audit

Item 3.  Penalties and Appeals (Auditor Meginness)

• Internal Revenue Service_240430115900.pdf (TRANSCRIPT)
• IRS fees.pdf (UPDATE)
• rptAccumulatedTransaction (1).pdf (UNRESOLVED PENALTIES PAID OUT OF PROFESSIONAL SERVICES  NOT INCLUDED ON SPREADSHEET AND WITH NO APPEAL FILED)
• 20230227 CP138 TAX PERIOD 20181231 CIVIL PENALTY OVERPAYMENT CARR 22500 APPLIED TO OTHER TAXES REFUND 9055.pdf (INDICATED AS REMOVED ON SPREADSHEET, BUT PAID BY CREDIT WITH NO APPEAL FILED)
• Status of $22,500 bond collection on Carr that has been refunded by IRS (no other penalties)
• Status of denied appeals filed by Auditor's Office
• Status of Police and Fire Pension Fund claim against bond
• Notification of any new penalties or IRS actions -- up to time of the meeting
  • Notices received

Item 4.  ORDINANCE 2024-065 V3.pdf:  ORDINANCE PROVIDING FOR THE REVISED 2024 BUDGET, AMENDING ORDINANCES 2024-001, ORDINANCE 2024-057, AND ORDINACE 2024-45, MAKING NECESSARY ADJUSTMENTS AND APPROPRIATIONS FOR THE GENERAL FUND TO COVER THE YEAR ENDING DECEMBER 31, 2024 (Courtright)

• 20240506 Committee Meeting Memo 5.6.2024.pdf
• Budget 300-700 Committee Meeting Memo (1).pdf
• Budget Ordinance Memo 7.1.24.pdf
• UPDATED EXPECTED AFTER CUT OFF

Item 5.  Credit Card Machine/Square Fees

• Copy of square vs elavon comparison.pdf

NEW BUSINESS 

MATTERS NOT ON THE AGENDA

• ADDITIONAL MATTER EXPECTED -- SUBMITTED AFTER CUT OFF

Item 1.  ORDINANCE 2024-089.pdf:  ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO THE LANDFILL TO PURCHASE CAPITAL EQUIPMENT FOR THE YEAR ENDING DECEMBER 31, 2024. (Courtright)

OTHER MATTERS

REPORTS 

• 2024.05 BUDGET PERFORMANCE REPORT -- UPDATE THROUGH 05/31/2024:  Budget Performance Report 07_10_2024 12_32_38 PM_Miranda Meginness_40I1A2C5.pdf
• 2024.06 BUDGET PERFORMANCE REPORT. PDF:  Budget Performance Report 07_10_2024 12_32_18 PM_Miranda Meginness_40I1A29B.pdf
• June Budget Performance Report (Received 07/15/2024):  rptBudgetPerformance June 2024.pdf
• Budget Performance Report YTD 07/11/2024:  Budget Performance Report 07_10_2024 12_32_52 PM_Miranda Meginness_40I1A2C6.pdf
• Management Letter (2020)
• 2024.05 RECONCILATION:  Fahey General 1283 $_240624172000.pdf (06/24/2024)
• June reconciliation -- due 08/01/2024 for review 08/05/2024:  Fahey General 1283 $_240715151000.pdf  (Received 07/15/2024)
• REPORTS -- AUDITOR -- RECONCILIATION (Reference:  Historic File)

ADJOURN