Council Committee Meeting(s)
Meeting Location: City Hall - Council Chambers, 2nd Floor (Courtroom I)
Time: The first meeting is generally scheduled to begin at 6:30 pm
Jobs and Economic Development -- 6:30 PM
20240903 JOBS AND ECONOMIC DEVELOPMENT AGENDA.pdf
CALL TO ORDER/Roll Call – Pollock, Prater, Ratliff
SUMMARY OF PROCEEDINGS
OLD BUSINESS
NEW BUSINESS
Item 1. ORDINANCE 2024-105.pdf: ORDINANCE AUTHORIZING AND DIRECTING THE SERVICE DIRECTOR TO ENTER INTO CONTRACT WITH PARK ENTERPRISE CONSTRUCTION INC FOR ADDING A MULTIUSE TRAIL TO LINCOLN PARK AND DECLARING AN EMERGENCY (Regional Planning)
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
Legislation, Codes and Regulations -- 6:35 PM
20240903 LEGISLATION AND CODES COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Neff, Smith, Schaber
SUMMARY OF PROCEEDINGS
OLD BUSINESS
Item 1. RESOLUTION 2024-022.pdf: RESOLUTION DECLARING, FOR THE TERM OF COUNCIL 2024-2025, ALL COUNCIL CORRESPONDENCE SHALL CONTAIN THE CITY OF MARION GRAPHIC MARKS, AND THE LOVE YOUR CITY LOGO AS HAS BEEN ADOPTED BY THE CITY ADMINISTRATION (BARR)
- RESOLUTION 2024-022 V2.pdf: RESOLUTION DECLARING THE CITY OF MARION'S SUPPORT FOR THE LOVE YOUR CITY PROGRAM, WHICH EXCLAIMS THAT WE PROUDLY STAND TOGETHER IN SUPPORT OF OUR LIVELY COMMUNITY, AND DECLARING AN EMERGENCY
NEW BUSINESS
Item 1. NOTICE TO LEGISLATIVE AUTHORITY:
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
Municipal Services, Parks, Recreation -- 6:40 PM
20240903 MUNICIPAL SERVICES COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Smith, Barr, Laing
SUMMARY OF PROCEEDINGS
OLD BUSINESS
NEW BUSINESS
Item 1. CLERK JOB DESCRIPTION -- DISCUSSION ONLY
- No documentation or legislation received by cut off
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
Streets and Sewers -- 6:45 PM
20240903 STREETS AND SEWERS AGENDA.pdf
CALL TO ORDER/Roll Call – Barr, Smith, Pollock
SUMMARY OF PROCEEDINGS
OLD BUSINESS
NEW BUSINESS
Item 1. ORDINANCE 2024-106.pdf: ORDINANCE TO VACATE PART OF A PUBLIC ALLEY, 16.5’ IN WIDTH, SITUATED BETWEEN LOT 84 AND LOT 85 ON THE ORIGINAL TOWN PLAT OF MARION (NOW CITY OF MARION) AS SHOWN IN RECORDER’S PLAT BOOK VOLUME 1, PAGE 55, MARION COUNTY STATE OF OHIO MORE PARTICULARLY DESCRIBED ON THE ATTACHED EXHIBIT A PURSUANT TO ORC 723.041 RETAINING PERMANENT EASEMENT RIGHTS (Applicant, Fahey Bank)
- Staff Report: Staff Report - Fahey Vacation revision.pdf
- Application: FAHEY BANK ALLEY VACATION.pdf
Item 2. ORDINANCE 2024-101.pdf: ORDINANCE AUTHORIZING AND DIRECTING THE DIRECTOR OF PUBLIC SERVICE TO ADVERTISE FOR BIDS FOR THE LONG TERM CONTROL PLAN PHASE 2 AND 3 – CSO IMPROVEMENTS, IN THE CITY OF MARION, OHIO AND DECLARING AN EMERGENCY. (Bishop)
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
Finance Committee -- 6:50 PM
20240903 FINANCE COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Laing, Ratliff, Rollins
SUMMARY OF PROCEEDINGS
- 06/17/2024
- 08/05/2024
OLD BUSINESS
Item 1. Update: Auditor of State Project and Bank Reconciliation Project -- 2022, 2023, and 2024 -- Veritas (Auditor Meginness)
- Status of Contracts -- 2022 and 2023 (Veritas)
- Status of Contract -- Utility Billing (Veritas)
- Veritas Update: Council Meeting Update 080524.pdf
Item 2. Audits -- 2021, 2022, and 2023 (Auditor Meginness) --> S&P Credit Watch/Bond Rating
- Status of Charles Harris -- 2021 Audit
- Status of State of Ohio -- 2021 Audit
- Status of Clark, Schaffer, Hackett -- 2022 and 2023 Audit
Item 3. Penalties and Appeals (Auditor Meginness)
- Internal Revenue Service_240430115900.pdf (TRANSCRIPT)
- IRS fees.pdf (UPDATE)
- IRS Penalties.xlsx.url
- rptAccumulatedTransaction (1).pdf (UNRESOLVED PENALTIES PAID OUT OF PROFESSIONAL SERVICES NOT INCLUDED ON SPREADSHEET AND WITH NO APPEAL FILED)
- 20230227 CP138 TAX PERIOD 20181231 CIVIL PENALTY OVERPAYMENT CARR 22500 APPLIED TO OTHER TAXES REFUND 9055.pdf (INDICATED AS REMOVED ON SPREADSHEET, BUT PAID BY CREDIT WITH NO APPEAL FILED)
- Status of $22,500 bond collection on Carr that has been refunded by IRS (no other penalties)
- Status of denied appeals filed by Auditor's Office
- Status of Police and Fire Pension Fund claim against bond
- Notification of any new penalties or IRS actions -- up to time of the meeting
- Notices received
4. ORDINANCE 2024-096.pdf: ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO THE BUDGET TO COVER EXPENSES FOR THE YEAR ENDING DECEMBER 31, 2024, RELATED TO CREDIT CARD REIMBURSEMENT MONIES RECEIVED INTO THE GENERAL FUND FOR CHARGES INCURRED. . (Auditor/Watts) Updates submitted after cut off; will be provided electronically and at meeting
5. ORDINANCE 2024-098.pdf: ORDINANCE DESIGNATING DEPOSITORIES OF PUBLIC MONEYS OF THE CITY OF MARION (Auditor/Watts)
- ORDINANCE 2024-098 V2.pdf (Needs Law Director approval)
NEW BUSINESS
1 ORDINANCE 2024-094.pdf: ORDINANCE AUTHORIZING THE AUDITOR TO APPROPRIATE MONIES TO THE MENTAL HEALTH SUPPORT SERVICES GRANT FUND RECEIVED BY THE OHIO DEPARTMENT OF MENTAL HEALTH AND ADDICTION SERVICES ENDING DECEMBER 31, 2024. (Stotts)
2. ORDINANCE 2024-102.pdf: ORDINANCE MAKING AN ADDITIONAL APPROPRIATION TO THE BUDGET OF THE FIRE DEPARTMENT (Deem)
3. ORDINANCE 2024-103.pdf: ORDINANCE TO ESTABLISH A NEW FUND FOR THE RECEIPT OF A GRANT FOR THE POLICE DEPARTMENT WELLNESS PROGRAM AND APPROPRIATE THE ADVANCE, FOR THE YEAR ENDING DECEMBER 31, 2024 (McDonald)
4. ORDINANCE 2024-104.pdf: ORDINANCE TO TRANSFER FUNDS WITHIN THE GENERAL FUND " TO PROVIDE ADDITIONAL FUNDS FOR SUPPLIES FOR THE INCOME TAX DEPARTMENT FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor)
5. ORDINANCE AUTHORIZING AND DIRECTING THE AUDITOR TO APPROPRIATE THE NECESSARY MONIES TO COMPLETE THE REFUND OF MONIES PREVIOUSLY RECEIVED FROM AUTO OWNERS INSURANCE/BOND GIVEN THE ABATEMENT AND RECEIPT OF MONIES FROM THE IRS, IN FULL, AS TO 2018 (CARR) IRS W-2 PENALTIES AND INTEREST, AND DECLARING AN EMERGENCY (Russell)
- PENDING REVIEW BY ORIGINATOR TO REDACT BANKING ACCOUNT INFORMATION
6. ORDINANCE 2024-107.pdf: ORDINANCE TO TRANSFER FUNDS FROM DIRECTED ACCOUNTS BACK TO GENERAL FUND TO REIMBURSE PAST CASH ADVANCES FOR THE YEAR ENDING DECEMBER 31, 2024
7. ORDINANCE 2024-108.pdf: ORDINANCE TO ESTABLISH A NEW FUND FOR THE COLLECTION AND DISTRIBUTION OF OPIOID FUNDS RECEIVED FROM THE STATE OF OHIO’S LAWSUIT AGAINST VARIOUS DRUG COMPANIES, FOR THE YEAR ENDING DECEMBER 31, 2024
8. ORDINANCE 2024-109.pdf: ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO THE GENERAL FUND (101) STATUTORY ACCOUNTS (1023), INCOME TAX REFUNDS (5419) FOR THE YEAR ENDING DECEMBER 31, 2024
MATTERS NOT ON THE AGENDA
OTHER MATTERS
Item 1. Correspondence: Required Fraud Reporting and Training
- 20240903 AOS FRAUD REPORTING AND TRAINING TRACKING REPORT.pdf (LAST UPDATED 09/02/2024 AT 9:14 PM)
- https://ohioauditor.gov/trainings/fraud.html
REPORTS
- JULY BUDGET PERFORMANCE REPORT: July BudgetPerformance.pdf
- JULY CREDIT CARD REPORT: July Credit Card.pdf
- JULY RECONCILIATION: Fahey General 1283 $_240827150800.pdf
- Management Letter (2020)
- Per Ms. Laing -- July reports will be reviewed at the 2nd committee meeting in August
ADJOURN
