Council Special Meeting followed by Committee Meeting(s)
Meeting Location: City Hall - Council Chambers, 2nd Floor (Courtroom I)
Time: The first meeting is generally scheduled to begin at 6:30 pm
SPECIAL COUNCIL MEETING -- 6:30 PM
20240916 CITY COUNCIL AGENDA.pdf'
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE AND INVOCATION
ORGANIZATIONAL MATTERS
- ELECTION OF CLERK OF COUNCIL
- RESOLUTION 2024-026.pdf: RESOLUTION ELECTING A CLERK OF COUNCIL, PURSUANT TO COUNCIL RULE 11, FOR THE REMAINDER OF YEAR 2024 and THE CALENDAR YEAR 2025, AND DECLARING AN EMERGENCY (Neff)
ADJOURN
Legislation, Codes and Regulations -- (Canceled prior to formal notice -- permit holder withdrew application with Liquor Control)
Municipal Services, Parks, Recreation -- 6:35 PM
20240916 MUNICIPAL SERVICES COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Smith, Barr, Laing
SUMMARY OF PROCEEDINGS
OLD BUSINESS
NEW BUSINESS
Item 1. ORDINANCE 2024-110.pdf: ORDINANCE TO AMEND ORDINANCE NO. 1969-29 (KNOWN AS THE YARGER REPORT) AS AMENDED, BY CREATING THE POSITION TO BE KNOWN AS OPERATIONS DIRECTOR ( AIRPORT / PARKS & RECREATION DEPARTMENTS) AND ESTABLISHING THE PAY GRADE (Bodine)
MATTERS NOT ON THE AGENDA
OTHER MATTERS
ADJOURN
Finance Committee -- 6:40PM
20240916 FINANCE COMMITTEE AGENDA.pdf
CALL TO ORDER/Roll Call – Laing, Ratliff, Rollins
OLD BUSINESS
Item 1. Update: Auditor of State Project and Bank Reconciliation Project -- 2022, 2023, and 2024 -- Veritas (Auditor Meginness)
- Status of Contracts -- 2022 and 2023 (Veritas)
- Status of Contract -- Utility Billing (Veritas)
- Veritas Update: Council Meeting Update 080524.pdf (NO NEW COPY PROVIDED)
Item 2. Audits -- 2021, 2022, and 2023 (Auditor Meginness) --> S&P Credit Watch/Bond Rating
- Status of Charles Harris -- 2021 Audit
- Status of State of Ohio -- 2021 Audit
- Status of Clark, Schaffer, Hackett -- 2022 and 2023 Audit
Item 3. Penalties and Appeals (Auditor Meginness)
- Internal Revenue Service_240430115900.pdf (TRANSCRIPT – NO NEW COPY)
- INTERNAL REVENUE SERVICE_240912163700.pdf (TRANSCRIPT REC'D 09/12/2024 3:40 pm -- NO COPIES -- AFTER CUT OFF)
- IRS fees.pdf (NO NEW COPY)
- IRS Penalties.xlsx.url (NO NEW COPY)
- rptAccumulatedTransaction (1) (UNRESOLVED PENALTIES PAID OUT OF PROFESSIONAL SERVICES NOT INCLUDED ON SPREADSHEET AND WITH NO APPEAL FILED) (NO NEW COPY)
- Status of $22,500 bond collection on Carr that has been refunded by IRS (no other penalties) – See Ordinance 2024-111 (Item 7)
- Status of denied appeals filed by Auditor's Office
- Status of appeals filed for 2 fines coded to Professional Services and fine paid by credit with Carr refund
- Status of Police and Fire Pension Fund claim against bond (Law Director Russell)
- Status of IRS claim against bond (Ordinance 2024-088 Law Director Russell)
- Notification of any new penalties or IRS actions -- up to time of the meeting
- Notices received
Item 4. ORDINANCE 2024-104.pdf: ORDINANCE TO TRANSFER FUNDS WITHIN THE GENERAL FUND " TO PROVIDE ADDITIONAL FUNDS FOR SUPPLIES FOR THE INCOME TAX DEPARTMENT FOR THE YEAR ENDING DECEMBER 31, 2024 (Auditor)
Item 5. ORDINANCE 2024-107.pdf: ORDINANCE TO TRANSFER FUNDS FROM DIRECTED ACCOUNTS BACK TO GENERAL FUND TO REIMBURSE PAST CASH ADVANCES FOR THE YEAR ENDING DECEMBER 31, 2024
Item 6. ORDINANCE 2024-108.pdf: ORDINANCE TO ESTABLISH A NEW FUND FOR THE COLLECTION AND DISTRIBUTION OF OPIOID FUNDS RECEIVED FROM THE STATE OF OHIO’S LAWSUIT AGAINST VARIOUS DRUG COMPANIES, FOR THE YEAR ENDING DECEMBER 31, 2024
Item 7. ORDINANCE 2024-111.pdf: ORDINANCE AUTHORIZING AND DIRECTING THE AUDITOR TO APPROPRIATE THE NECESSARY MONIES TO COMPLETE THE REFUND OF MONIES PREVIOUSLY RECEIVED FROM AUTO OWNERS INSURANCE/BOND GIVEN THE ABATEMENT AND RECEIPT OF MONIES FROM THE IRS, IN FULL, AS TO 2018 (CARR) IRS W-2 PENALTIES AND INTEREST, AND DECLARING AN EMERGENCY (Russell)
NEW BUSINESS
Item 1. ORDINANCE 2024-112.pdf: ORDINANCE MAKING ADDITIONAL APPROPRIATIONS TO THE POLICE DEPARTMENT TO PURCHASE CAPITAL EQUIPMENT FOR THE YEAR ENDING DECEMBER 31, 2024, AND DECLARING AN EMERGENCY (MCDONALD)
Item 2. RESOLUTION 2024-027 .pdf: RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. (Auditor)
MATTERS NOT ON THE AGENDA
OTHER MATTERS
Item 1. Correspondence: Required Fraud Reporting and Training – all members have completed
REPORTS
- AUGUST BUDGET PERFORMANCE REPORT: NOT RECEIVED BY THURSDAY NOON CUT OFF -- Aug Budget Report.pdf (NOT PRINTED REC'D 09/13/2024 1:34 PM AFTER CUT OFF)
- AUGUST CREDIT CARD REPORT: NOT RECEIVED BY THURSDAY NOON CUT OFF -- Aug Credit Card.pdf (NOT PRINTED REC'D 09/13/2024 1:34 PM AFTER CUT OFF)
- AUGUST RECONCILIATION: NOT RECEIVED BY THURSDAY NOON CUT OFF
- Management Letter (2020)
- Per Ms. Laing – August reports will be reviewed at the 2nd committee meeting in September (due dates confirmed via clerk email to Laing and Meginness)_
ADJOURN
